Category Archives: MS Office

Outlook Settings Transfer

Have a bunch of email accounts set up in Outlook and you want to transfer them? Save time by exporting your settings (minus passwords).

In Windows XP:
Open Regedit, go to and export:
Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging

Please note: You will need to change the numbers “xxxx” to match your destination machine in order for this to work right. A simple find and replace via your text editor can take care of things for you.

Take the exported registry file and copy it onto the pc you want the settings transfered to. You can run this file from anywhere on the system and it will update your registry.

MS Word KB Shortcuts

Keyboard Shortcuts Result in Microsoft Word

CTRL and A Selects all in the current document.
CTRL and B Bold text.
CTRL and C Copies the item or text to the Clipboard and can be pasted using CTRL and V.
CTRL and D Displays the Font dialogue box.
CTRL and E Centre Alignment.
CTRL and F Displays the Find dialog box, to search the current document.
CTRL and G Displays the Go to dialog box, to go to a specific location in the current document.
CTRL and H Displays the Replace dialogue box.
CTRL and I Italic text.
CTRL and J Full Justification.
CTRL and K Create Hyperlink
CTRL and L Left Alignment
CTRL and M Tab
CTRL and N Creates a new document.
CTRL and O Displays the Open File dialogue box.
CTRL and P Displays the Print dialog box.
CTRL and R Right Alignment.
CTRL and S Displays the Save dialog box.
CTRL and U Underline text
CTRL and V Pastes the copied item or text from the Clipboard into the current position in the document.
CTRL and X Cuts the item or text selected to the Clipboard.
CTRL and Y Redo the last undone action.
CTRL and Z Undoes the last action.
CTRL and ENTER Insert Page Break.
CTRL and F2 Show Print preview.
CTRL and F4 Closes the active document window.
CTRL and F6 Opens the next document window.

Keyboard Shortcuts Result in Microsoft Word
F1 key Get help or use the Office assistant.
SHIFT and F1 Key Context sensitive help.
F2 Key Move text or image.
SHIFT and F2 Key Copy Text.
F3 Key Insert an autotext entry.
SHIFT and F3 Key Change the case of the selected text.
F4 Key Perform last action again.
SHIFT and F4 Key Perform a Find or Go to action again.
F5 Key Displays the Go to dialogue box, from here you can also Find and Replace.
SHIFT and F5 Key Move to a previous revision.
F6 Key Go to the next frame or pane.
SHIFT and F6 Key Go to the previous frame or pane.
F7 Key Launch the Spell checker.
SHIFT and F7 Key Launch the Thesaurus.
F8 Key Extend the current selection.
SHIFT and F8 Key Shrink the current selection.
F9 Key Update the selected fields.
SHIFT and F9 Key Switch between a field code and it’s result.
F10 Key Activate the menu bar.
SHIFT and F10 Key Display a Shortcut Menu. Same as right clicking.
F11 Key Go to the next field.
SHIFT and F11 Key Go to the previous field.
F12 Key Save file As, equivalent to tools menu.
SHIFT and F12 Key Save document, equivalent to tools menu

Remove Office CD Key (for new cd key prompt)

Close all Office applications that are open. Open the registry editor (Start menu, Run, type regedit)

Find the following registry key and locate the correct key for the application that needs a new installation key (“CD key”).

HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\9.0\R egistration (for Office 2000)
HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\10.0\ Registration (for Office XP)
HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\11.0\ Registration (for Office 2003)

The Office suite and any applications you installed individually will each have a registry key, identified by a GUID which resembles this one:
Look at the data values for the application name, then delete the two ProductID keys – (DigitalProductID and ProductID).

Open the application (any of the Office applications if you changed the suite key) and enter the correct CD key. If you already activated Office, you’ll need to reactivate it using the correct key.

If you have more than one Office license, after activating the correct copy on the correct computer, save the activation files and export the Registration registry key. When you reinstall Office, you can use any of your licenses to install it then restore the activation and run the exported *.reg file to restore the correct licensing information on that computer.